Tips to Manage your Outlook Calendar on any Device

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Outlook Calender
Outlook Calender

Microsoft offered a full-featured calendar as part of its Microsoft 365 suite of productivity apps for decades. But rather than being a stand-alone program just like other apps, Microsoft Office calendar is so well integrated with the Outlook email app that they are literally the same program; the only way to see your digital calendar is via Outlook.

There are a lot of lesser-known features hidden in the app, and unless you’re already an Outlook power user, you’ll find that there are a lot of ways to get more out of your Outlook Calendar.

Get an Outlook Calendar with or without Microsoft 365
The Microsoft digital calendar is only available as a part of Outlook. You can get Outlook three ways: with a Microsoft 365 subscription on desktop, for free on the web, or as a mobile app for Android and Iphone.

However, the most full-featured version of the calendar is on the desktop with a Microsoft 365 subscription, such as Microsoft 365 Family ($100 per year) or Microsoft 365 Personal ($70 per year). In addition to giving you access to the full suite of Microsoft Office apps. Although without a subscription, you may still access the Outlook Calendar on the web or via the mobile app but with fewer features.

Where to see your Outlook Calendar


If you already have a Microsoft Office 365 subscription, you can download and install Outlook from the official website.


Tips to manage your Outlook Calendar on any device

  • You can view your Outlook calendar on the web.
  • You can use the Outlook calendar on the web for free of cost without a Microsoft 365 subscription.
  • You can install Outlook on iOS devices and Android

How to Share your calendar with others

One of the really cool features of Microsoft office is the fact that you can share your calendar with other people and specify how many permission you are ready to give them. Your shared calendar might only reveal when you’re busy, show all meeting details, or give people the ability to edit your calendar.

To share your calendar with other from the desktop app, make sure you’re on the “Home” tab and then click on “Share Calendar” in the ribbon.
In the drop-down, choose the calendar you’d want to share.

In the “Calendar Properties” dialog box, click on “Add” and then find the contacts you’d want to share your calendar with.
Based on the individual credentials, Outlook will let you choose from the permission levels you want to allow. It is left for you to choose the one you want to share, such as “Can view when I’m busy” (which doesn’t reveal the meeting details), “Can view all details,” or “Can edit.”

Now click “OK” to send the calendar sharing invitation.

You can also share your calendar if you’re using Outlook on the web. The steps are very similar – start by clicking “Share” at the top-right of the webpage and then enter the email address of the person you want to share with. In the drop-down menu, choose what permission level you want to grant and then click “Share.”

To share your calendar in the Outlook mobile app, go to the calendar menu and tap the gear icon. Tap “Add people” to select who to share with, edit their permissions, then hit the checkmark.

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